automatic Inventory Reporting Software for real estate

AI-Powered Inventory Reporting Built for Real Estate Teams

Upload photos. AI identifies everything. Export complete inventory reports in minutes - not days.

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See ItemWise in Action

Watch how AI transforms property inventory reporting in under 30 seconds

Upload
AI Analysis
Review
Export
Pro Plan

Upload Property Images

Drag photos of rooms or storage areas

AI identifies furniture, appliances, and supplies automatically

bedroom_suite.jpg
2.4 MB
kitchen_appliances.jpg
1.8 MB
living_room.jpg
3.1 MB
Upload photos from any property—apartments, warehouses, storage facilities

Step 1: Upload Property Photos

Simply upload photos of rooms, storage areas, or entire properties. ItemWise accepts multiple images at once for bulk processing.

Processing

AI Analysis in Progress

0
Items Detected
0/43
Images Analyzed
0
Categories

Identifying objects, counting quantities, assessing condition...

✓ Detected: Queen Bed Frame (Bedroom)
✓ Detected: Refrigerator (Kitchen)
✓ Detected: Sofa Set (Living Room)
✓ Detected: Dining Table (Dining Area)

Step 2: AI Analyzes Everything

Our AI scans each image to identify furniture, appliances, supplies, and equipment. It categorizes items, counts quantities, and notes condition—automatically.

129 Items Cataloged

Review & Refine Inventory

Queen Bed with Frame
Bedroom
Queen Bed with Frame
Furniture Good Condition
Stainless Steel Refrigerator
Kitchen
Stainless Steel Refrigerator
Appliance Excellent
3-Seat Sofa
Living Room
3-Seat Sofa
Furniture Good Condition

Step 3: Review & Verify

All detected items are organized by room and category. Review the AI's work, make quick edits if needed, and verify everything is accurate before export.

Report Ready

123 John Street, Los Angeles - Pre Sale Inventory

Inventory_123JohnSt_2025.xlsx
129 items • 6 categories • Photo records included
Date
Category
Item
Type
Condition
2025-05-22
Bedroom
Queen Bed Frame
Furniture
Good
2025-05-22
Kitchen
Refrigerator
Appliance
Excellent
2025-05-22
Living Room
Sofa Set
Furniture
Good
Excel Spreadsheet Complete inventory with photos
PDF Report Print-ready documentation
Cloud Sync Share with team instantly

Step 4: Export & Share

Download your complete inventory report as an Excel file with photos, or export as PDF. Share with stakeholders, sync to cloud storage, or integrate with your property management system.

750+
Property Management Teams
18
Countries Worldwide
50K+
Properties Tracked

Stop Losing Time and Money on Manual Inventory Reports

Property teams waste countless hours on spreadsheets, clipboards, and guesswork. There's a better way.

Hours of Manual Data Entry

Walking properties with clipboards, typing items into spreadsheets, uploading photos separately. It takes forever and everyone hates it.

12+ hours per property inventory

Missing Items & Double Purchases

No visibility across properties means ordering items you already have elsewhere, or discovering missing equipment too late.

$15K+ average annual waste

No Photo Proof of Condition

When items go missing or get damaged, there's no record. Disputes with tenants, contractors, and owners become he-said-she-said.

Zero accountability trail

Excel Chaos Across Properties

Different spreadsheets for every building. Outdated versions. Conflicting data. Good luck finding what you need when you need it.

25+ spreadsheets to manage

Nightmare Insurance Claims

When disaster strikes, you scramble to prove what you owned. No documentation means rejected claims and massive losses you can't recover.

Denied claims without proof

Time & Money Bleeding Daily

Every day without proper inventory tracking costs you in wasted labor, duplicate purchases, insurance gaps, and lost accountability.

$20K+ total annual losses
😤

Sound familiar? Your team deserves better.

AI Catalogs Everything in Minutes

Upload room photos. AI identifies every item, categorizes them, notes condition, and creates your inventory automatically. No typing required.

5 minutes per property inventory
87% faster

Complete Visibility Across All Properties

Search across your entire portfolio instantly. Know exactly what you have, where it is, and what condition it's in. No more duplicate orders.

100% inventory visibility
Save $15K+ annually

Photo Evidence for Every Item

Every inventory item includes timestamped photos. Track condition changes over time. Settle disputes instantly with visual proof.

Full audit trail with photos
Zero disputes

Automated Reports Ready to Share

Export complete inventories to Excel or PDF with one click. Photos included. Share with owners, contractors, or your team instantly.

One Click to export & share
Professional reports

Insurance-Ready Documentation

Every item cataloged with photos, timestamps, and condition reports. When disaster strikes, submit complete documentation instantly and get claims approved faster.

Fast approved insurance claims
Full coverage protection

Complete Control & Massive Savings

Stop bleeding money on manual work, duplicate purchases, and insurance gaps. Get complete visibility, accountability, and peace of mind.

$20K+ saved annually per portfolio
ROI in first month
🎉

This is how modern property teams work.

87%
Less Time on Inventory
$20K+
Saved Per Year
100%
Documentation & Accountability
Start Free Trial

14-day free trial • No credit card required

Everything You Need to Track Inventory Reports Across Properties

Complete inventory reporting built for real estate teams managing multiple properties. Available in English, Spanish, French, German and Portuguese.

AI Photo Recognition

Upload room photos and let AI do the heavy lifting. Automatically identifies furniture, appliances, fixtures, and supplies—no manual typing required.

  • Recognizes 1000+ item types
  • 99%+ accuracy rate
  • Bulk upload support

Multi-Property Dashboard

Manage inventory reports across apartments, warehouses, storage facilities, and offices from one central dashboard. Search and filter across your entire portfolio instantly.

  • Unlimited properties
  • Cross-property search
  • Portfolio analytics

Instant Excel & PDF Reports

Generate professional inventory reports with one click. Complete with photos, timestamps, categories, and condition notes. Ready to share with owners, contractors, or insurers.

  • Export to Excel or PDF
  • Photos included
  • Custom branding

Photo Documentation & Timestamps

Every item includes timestamped photos showing exact condition at capture. Track changes over time, settle disputes instantly, and maintain a complete visual audit trail.

  • Timestamped photo records
  • Track condition changes
  • Visual audit trail

Team Collaboration & Audit Trails

Share access with property managers, contractors, and stakeholders. Set permissions, track all changes, and maintain complete accountability with detailed activity logs.

  • Unlimited team members
  • Role-based permissions
  • Complete audit trails

Mobile Access Anywhere

Access your inventory from your phone or tablet. Upload photos on-site, review items in the field, and share reports instantly—all from the palm of your hand.

  • iOS & Android apps
  • On-site photo uploads
  • Real-time sync

Ready to Transform Your Inventory Reporting?

Join 750+ property teams using ItemWise to save time and eliminate waste

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"ItemWise has transformed how we do our inventory reports across our portfolio. We're now tracking furniture and appliances across 135 properties with AI, while having complete visibility and photo proof. It's a game changer for accountability."

Liam Hukins
Director of Operations - Lane Property
Start Free Trial
Liam Hukins, Director of Operations at Lane Property
Use Cases

Built for Real Estate Teams Across Every Property Type

From short-stay rentals to commercial warehouses—ItemWise adapts to your inventory reporting needs with AI-powered documentation that saves time and eliminates disputes.

Short-Stay Rental & Airbnb Property Management

Common Challenges:

  • Guest damage claims without photo proof
  • Lost or stolen items between guest stays
  • Tracking linens, kitchenware, and amenities across properties
  • No record of what needs replacing or repair

How ItemWise Helps:

  • Turnover Documentation:

    Photo every room between guests. Compare before/after to identify damage instantly with AI inventory reports.

  • Amenity Tracking:

    Track coffee makers, hairdryers, extra linens—everything guests use and break with Airbnb inventory reports.

  • Bulk Property Setup:

    Furnishing 10 apartments? Upload photos once, replicate AI inventory reports across units.

3 hours
saved per property turnover
100%
damage accountability

"We manage 50 Airbnbs. ItemWise eliminated our damage disputes and most importantly, we can always tell owners what's in their property when they ask."

Learn More About Airbnb Inventory Reports

Long-Term Rental Property Management

Common Challenges:

  • Security deposit disputes without baseline documentation
  • Time-consuming manual move-in/move-out inspections
  • Inconsistent documentation across property managers
  • Weak evidence when tenants dispute damage claims

How ItemWise Helps:

  • Move-In Baseline:

    Create comprehensive property inventory reports documenting original condition with timestamped photos.

  • Move-Out Comparison:

    AI automatically compares move-out photos against baseline, highlighting every change and damage for security deposit assessments.

  • Portfolio Management:

    Centralized dashboard for property inventory reports across all rental units with consistent standards.

10 min
vs 50 min manual inspection
95%+
accuracy in damage identification

"We manage 247 long-term rentals. The side-by-side comparison has helped us win fourteen security deposit disputes this year with objective evidence."

Learn More About Property Inventory Reports

Real Estate Sales Inventory Documentation

Common Challenges:

  • Incomplete paper lists that only show major items like "bed and frame"
  • No condition information—buyers surprised at closing
  • Disputes about what fixtures and appliances convey
  • Closing delays from misunderstandings about included items

How ItemWise Helps:

  • Complete Documentation:

    Real estate inventory reports include photos of everything that conveys—furniture, appliances, fixtures, window treatments, lighting, décor.

  • Condition Transparency:

    Property sale inventory reports show actual condition with photos—preventing unrealistic buyer expectations and post-closing disputes.

  • Professional Presentation:

    Replace handwritten lists with professional real estate inventory reports that build buyer confidence and trust.

15 min
vs 45 min paper lists
Zero
closing disputes since implementation

"Buyers love the transparency. I haven't had a single closing dispute about what conveys since I started using comprehensive property sale inventory reports."

Learn More About Real Estate Inventory Reports

See How ItemWise Works for Your Property Type

14-day free trial • No credit card required • Setup in minutes

Start Free Trial

Join property teams saving hours on inventory documentation

Choose the Plan That Works Best for You

Flexible pricing for property teams of all sizes

Monthly Annual Save 20%

Starter

Free
  • 1 report per month
  • 5 images per report
  • Basic analysis
  • First user free, then $5/user
Get Started
Most Popular

Pro

$ 29 /month

Billed monthly

  • Up to 20 reports per month
  • 500 images per month
  • Advanced analysis
  • Custom branding
  • Priority support
  • First user free, then $5/user
Get Started

Business

$ 99 /month

Billed monthly

  • Up to 50 reports per month
  • 2000 images per month
  • Advanced analysis
  • Custom branding
  • Dedicated account manager
  • First user free, then $5/user
Get Started

Need more than 50 reports or 2000 images a month?

Get custom pricing tailored to your organization's needs with unlimited reports, unlimited images, priority support, and dedicated account management.

Request Enterprise Pricing

Frequently Asked Questions About Property Inventory Management

Everything you need to know about using AI-powered inventory tracking for real estate

Property inventory reporting software helps real estate teams track furniture, appliances, equipment, and supplies across multiple properties using AI photo recognition instead of manual spreadsheets.

You need it if you struggle with tracking items across properties, documenting condition for insurance claims, preventing duplicate purchases, managing turnovers efficiently, or maintaining team accountability.

Upload room photos → AI identifies items automatically → Review and adjust if needed → Export professional reports. ItemWise recognizes 1000+ item types with 99%+ accuracy, taking minutes instead of hours.

Most teams create their first complete inventory report in under 5 minutes. Account creation takes 2 minutes, first inventory 5-10 minutes, and team setup 5 minutes. No extensive training needed.

Best practice is to still upload items individually to ensure the photo in the report clearly shows the correct item. If we look at every object in the photo, it creates the risk of the same object being in two photos and counted twice.

Yes, the ItemWise App is available in Spanish, French, German and Portuguese.

ItemWise recognizes 1000+ item types including: furniture (beds, sofas, tables, chairs, dressers), appliances (refrigerators, ovens, washers, dryers), electronics (TVs, monitors), fixtures (lighting, curtains, mirrors), and more. Items not recognized can be manually added.

Yes! Manage unlimited properties from one dashboard with unified search, property groups, bulk operations, portfolio analytics, and cross-property transfers. Search across all properties to find items before purchasing duplicates.

Excel (.xlsx) with photos and detailed data, PDF reports for printing/sharing, and CSV for integration. All reports include timestamps and can be customized with filters, branding, and field selection.

Plans start with flexible pricing based on portfolio size. All plans include unlimited AI recognition, Excel/PDF exports, mobile apps, and photo documentation. Try for free now!

Yes, each plan has a limit. Check the pricing plans for more information!

Yes! We look to apply best practices when it comes to security of the platform.

ItemWise.ai is a web based application, so it needs the internet to run! That being said, you can take the photos whenever and upload them next time you have internet connection

Photograph units at move-in to create timestamped baseline. At move-out, compare new photos against originals to identify damage or missing items instantly. Generate professional reports with before/after photos for security deposit accounting. Eliminates disputes with irrefutable photo evidence.

Perfect for insurance documentation. Maintain timestamped photo records of all assets, generate comprehensive reports for insurers. When disasters occur (fire, water damage, theft), submit complete documentation instantly for faster claim approval.

Photo each room between guests (5 minutes), compare before/after to catch damage immediately, track amenities guests use/break (coffee makers, hairdryers, towels), submit photo evidence for damage claims, manage inventory across multiple rental properties.

Yes! Used by teams managing office buildings, retail spaces, warehouses, coworking spaces, and hospitality. Track FF&E across tenant spaces, document fit-outs for leases, manage depreciation for accounting, and coordinate multi-building portfolios.

Perfect for FF&E coordination. Track installations across multiple sites, document deliveries with photos, create punch lists, generate handover documentation for buyers, maintain budget visibility, and provide professional reports to investors.

Absolutely! Create separate entries for storage locations, tag items as "In Storage" vs "Installed", search across facilities to find available items before purchasing, track transfers between storage and properties. Prevents duplicate purchases by maintaining visibility of surplus inventory.

Full access until billing period ends. 30-day export window to download all data and photos. After 30 days, data permanently deleted. Reactivate within 30 days to restore everything. No cancellation fees.

Yes! Role-based permissions: Admin (full access), Manager (create/edit), Viewer (read-only for contractors/owners), Contributor (add photos only). Unlimited team members on all plans with per-property permissions.

99%+ accuracy for common items (furniture, appliances, electronics, fixtures). Misidentifications are easily corrected with one click. AI learns from corrections. Saves 90%+ of manual entry time with quick review process.

Interactive product tour, video tutorials, knowledge base, and best practices docs available. Email support on all plans (24hr response). Live chat on Professional plans. Enterprise gets white-glove onboarding with dedicated specialist, custom training, and account management.

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